Property Manager

The Property Manager oversees the daily operations of commercial real estate assets, ensuring optimal property performance, tenant satisfaction, and compliance with management agreements. Responsibilities include financial management, tenant relations, property maintenance, and coordination with vendors and contractors. The Property Manager serves as the primary point of contact for tenants and collaborates with internal teams to achieve operational excellence. 

ESSENTIAL DUTIES AND RESPONSIBILITIES

GENERAL ADMINISTRATION

• Deliver exceptional tenant service by responding promptly and professionally to requests and concerns, ensuring timely resolution and follow-up.
• Lead and mentor staff in the effective use of YARDI Facilities Manager, promoting ongoing training and proficiency.
• Ensure compliance with company policies, procedures, and confidentiality standards (HIPAA), and participate in departmental meetings and special projects as assigned.
• Analyze Common Area Maintenance (CAM) charges and provide data-driven recommendations.
• Develop, monitor, and control annual operating budgets; analyze quarterly variances and collaborate with the real estate team to optimize financial performance.

LEASE ADMINISTRATION

• Oversee lease administration, including preparation, review, and tracking of leases, renewals, extensions, and critical dates.
• Ensure accuracy of commercial billing reports and lease files, maintaining comprehensive records in accordance with company policy.
• Manage lease database, ensuring timely entry of new tenants, lease terms, and CAM information.
• Conduct annual lease audits to verify compliance and market alignment.

PROPERTY ACQUISITION / DISPOSITION ADMINISTRATION

• Support due diligence for acquisitions and dispositions, including financial review, tenant estoppels, and coordination of utility transfers.
• Maintain organized records of inspection reports, surveys, and closing documents.